The Authorised Representative / EU Liaison Officer carries out the tasks in the written mandate given by a provider established outside the Union: for high-risk AI systems under Art. 22 and for general-purpose AI models under Art. 54. Role 1.2 owns conformity evidence where the organisation is the provider. Role 8.6 runs the market-surveillance clock. Role 20.1 characterises the legal position. This role verifies that the provider's declaration and technical documentation exist, keeps them available to authorities for the required period, cooperates with competent authorities (Art. 22(3)(d); Art. 54(3)(d)) and terminates the mandate if the provider acts contrary to its obligations.

Standing duties

• Hold and keep current the written mandate (Art. 22(1); Art. 54(1)): which systems or models, which tasks, which provider entity; provide a copy to market surveillance authorities (Art. 22(3)) or to the AI Office (Art. 54(3)) on request.
• Verify that the EU declaration of conformity (Art. 47) and technical documentation (Art. 11) have been drawn up and that an appropriate conformity assessment has been carried out (Art. 22(3)(a)); for GPAI models, that the Annex XI documentation exists and the Art. 53 and, where applicable, Art. 55 obligations are fulfilled (Art. 54(3)(a)).
• Keep the provider's contact details, the declaration, the technical documentation and any notified-body certificate available to authorities for 10 years (Art. 22(3)(b); Art. 54(3)(b)), and provide information on reasoned request, including access to logs under the provider's control (Art. 22(3)(c), referring to Art. 12(1); Art. 54(3)(c)).
• Raise ACT03 when the provider is acting contrary to its obligations and terminate the mandate, informing the market surveillance authority and, where applicable, the notified body (Art. 22(4)), or the AI Office for GPAI models (Art. 54(5)). Raise ACT02 when an authority action implies purpose or class change.
• Do not treat holding documentation as residual-risk acceptance, as conformity of the system, or as REV04 assurance.

Accountable to: AI Governance Lead / Head of Legal (or GM: Regulatory Affairs)

Primary domain: Review (authority interface for a non-EU provider) and Establish (mandate). Does not Direct or accept residual risk.

Linked EN 18286 clauses: 7.3.2.1, 8.2, 9.7.1

Format: 3 hours of training, EUR 200.